Invoicing software - Features

Most companies today use an invoicing program because it makes issuing sales documents much simpler and saves a lot of time. However, the usefulness of such software depends on its capabilities. Find out what functions it should have to meet all the needs of a modern company.

An invoice is the most important accounting document that confirms a transaction between companies related to the sale of goods or services. The obligation to issue it applies primarily to entities that are VAT taxpayers. A good invoicing program should, first of all, ensure the correctness of the documents prepared with it in terms of applicable regulations. However, the best products today offer much more features.

A program for all types of invoices

Standard VAT invoices are mainly used to settle transactions between companies. However, in fact, there are many variants of these documents, e.g. depending on the way the company settles with the tax authorities. In this respect, we distinguish, among others, invoices:

with and without VAT,
margin
RR issued by buyers of agricultural products.

A good invoicing program should generate all possible types of documents – not only those mentioned above, but also pro-forma, corrective, currency, or cyclical invoices, and even regular bills and receipts. It is also worth remembering about the most important function, i.e. the possibility of attaching the annotation “split payment mechanism” required by the current regulations.

Functions that automate invoicing

A modern invoicing program should certainly not work just like an ordinary document template generator, but in every respect improve their issuance. This is particularly important for companies where a very large number of sales transactions are carried out daily, e.g. in wholesalers. You can imagine how much work it takes to document about 100 such operations. With the right functions, you can automate many stages of invoice generation, thus saving time and human work.

In this context, the program’s functions such as:

databases from which information can be automatically downloaded for invoicing , e.g. databases of contractors, price lists of goods and services,
searching for contractor’s data by NIP number in the GUS database,
integration with Allegro and online stores operating on the basis of the most popular platforms, e.g. PrestaShop,
sending invoices by e-mail in PDF format,
serial printing of documents,
automatic addressing of envelopes.

A good example of a function that improves invoicing is also the option of automatic conversion of amounts according to the NBP or ECB exchange rate, which is useful in companies cooperating with foreign contractors.

Generation of SAF-T files, VAT returns and other documents

It is not at all said that the invoicing program is only to enable the creation of these documents. In fact, the best software is equipped with a number of additional functions that help in accounting and tax settlements. First of all, they allow you to generate:

Standard Audit Files obligatory for active VAT taxpayers – e.g. JPK FA and JPK VAT,
VAT-7 and 7K tax return forms,
VAT register and records with the possibility of exporting to other accounting programs,
cash report, as well as KP and KW forms.

The most advanced invoicing programs also allow you to generate other reports useful for company management, e.g. on payments, orders or sales.

For demanding companies – invoicing software with a warehouse

For entrepreneurs running a warehouse of goods, the best solution is an invoicing program extended with special warehouse modules. They help manage the quantity of products and facilitate inventory, as well as daily sales. Many companies also value functions that inform about the shortage of individual goods or the danger of their short-term shortage. Such a warehouse module also allows you to generate GIN documents (issued externally), GRN (receipt from outside) or MM (warehouse transfer). In terms of inventory, on the other hand, the options of printing the quantity of stored goods or generating physical inventories are useful.

There are many solutions on the market that offer the above-mentioned options and modules, and the best example is Faktura VAT 2024 invoicing program. It is very easy to use and is available in as many as three versions with different range of functionalities. Thanks to this, each company can choose the one that is best suited to its needs without having to pay for elements that are not useful to it. If you want to see if it is worth having such a powerful and modern software in your company, just try it out by downloading a free demo version that runs for 31 days. You can find this and many other programs in our offer (https://ksiegowosc24.pl/sklep/) – check which one will be best for you!

What makes Faktura VAT 2021 Program stand out?

Faktura VAT 2021 is a modern program designed to issue VAT invoices, corrections, bills, orders, offers, transfers, receipts for companies and individuals.

Key features of our invoicing software.

1. Simple and intuitive operation

A modern interface, intuitive operation, easy installation and all necessary functions enable quick and reliable service of sales departments of small and medium-sized trade, service and production companies (including transport and tourism).

2. Auto-fill

Automatic completion of contractor’s data after entering the NIP or part of the company name (downloading data from the Central Statistical Office), verification of the correctness of the correctness of NIP numbers.

3. Ability to edit invoices

In the event of incorrectly entered data on the invoice, we can correct the incorrectly issued document at any time.

4. Ability to issue different types of documents

Entering, editing and issuing all necessary sales and purchase documents.

5. Sending invoices by e-mail after issuance

After entering the data on the invoice, saving or printing it, we can send it by e-mail in PDF, png/jpg format or in our application .fkt format.

6. Invoicing in different languages

Possibility to print the document in several languages (English, German, French, Swedish, the possibility of adding your own translations).

7. Integration with other applications

Woocommerce, Allegro, Prestahop, Rewizor GT.

8. Online support – fast email and livechat support

Our support staff is always on hand to solve all our customers’ problems. Email, livechat and phone support available.

Ability to serve individual and mass customers. The software is available in three versions: START, STANDARD, PRO.

Invoicing software – Selected functions of Faktura VAT 2021 program:

Modern and intuitive operation with mouse or keyboard.
Printing documents Faktura VAT, Invoice without VAT, Pro-forma Faktura VAT , VAT Faktura VAT , Faktura VAT, VAT Faktura VAT RR, Internal invoice, Export invoice, Advance and final invoice, Correction invoice, Invoice, Comercial Invoice, postal forms, bank forms, ZUS, US, bank-post transfers, KP, KW, WZ, PZ.
Orders module (orders from customers, for suppliers, offers, internal orders).
Serial printing of documents (subscription), invoices, transfers, addresses.
Serial sending of invoices to the e-mail address, requests for payment to the e-mail address.
Possibility to print the document in several languages (English, German, French, Swedish, the possibility of adding your own translations).
Configuration of the appearance of the document, the ability to configure inscriptions on the invoice, insert your own logo, several styles of document printing to choose from, the ability to insert a scanned stamp and signature.
Support for any currencies, exchange rates from the National Bank of Poland.
Ability to print invoices as PDF and HTML documents.
Ability to send the document by email.
Numbering of documents according to any format, e.g. X/123/03/2005-T.
Unlimited number of items on the invoice Any long names of goods, services and names of contractors.
The ability to define VAT rates, support for any number of companies, price list with photos.
Ability to export data to HTML, CSV, SQL database, Excel files.
The possibility of specific configuration of the program’s operation can be e.g. printed at the same time an invoice, a transfer to an invoice, a delivery note to an invoice and an authorization.
Serial correspondence: e-mail, addressing envelopes, letters, printing address labels.
Sales report, VAT records, payment register, export to Excel and HTML.
Cash report.
Search engines for documents, goods, companies.
Extensive import and export of data, the ability to import data from the SQL database, CSV files, from Faktura VAT 2002-2019 program and from Excel.
Automatic program update via the Internet (online mode) – payment register with printing of requests or automatic notification by e-mail.
Possibility to create groups of goods and groups of contractors.
Convenient list of documents with the ability to sort, filter and search for issued documents.
Printing of the collective post-receipt and the postal outbox.
Printing company addresses on labels (stickers) of any format and envelopes.
Ability to send an e-mail to a group of people from the list of companies.
Remembering the user’s default settings.
Networking at any number of workstations, a common database.

Free version of the program for 31 days

Test the Faktura VAT 2022 program for free