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Faktura VAT 2025 | Introduction

Faktura VAT » Dokumentacja » Faktura VAT 2025 | Introduction
Faktura VAT 2025 | Introduction

Introduction to the invoicing program

Faktura VAT 2025 program is a modern program designed to issue VAT invoices,
corrections, bills, orders, offers, transfers, receipts for companies and individuals.

A modern interface, intuitive operation, easy installation and all necessary
functions enable quick and reliable service of sales departments of small and medium-sized
trade, service and production companies (including transport and tourism).

Ability to serve individual and mass customers. The software is available in
three versions: START, STANDARD, PRO.

The program enables, among other things:

  • Issuing and editing sales and purchase documents: Faktura VAT, VAT Faktura VAT, Faktura VAT,
    RR Faktura VAT, internal invoice, export invoice, pro-forma, correction invoice, Commercial Invoice,
    Commercial Invoice pro-forma, bills, receipts, advance invoice, final invoice, duplicate invoices,
    orders, offers.
  • Multilingual invoices.
  • Transfers, payments to the Social Insurance Institution, TAXES, authorizations, proof of payment, correction note, request for payment.
  • Automatic addressing of envelopes and letters, mail merge.
  • Extensive configuration and editing options for the appearance of invoices, min. your own logo, stamp, texts, invoice headers, ready-made styles, footer.
  • Entering prices in different currencies.
  • Automatic numbering of documents according to your own format.
  • Search issued sales documents according to many criteria.
  • Editing issued documents.
  • Preview printouts, export to PDF, JPG.
  • Save and send documents by e-mail in various formats (html, jpg, PDF.)
  • Discount support.
  • Own dictionaries, units of measurement, payment methods, VAT rates.
  • VAT records for accounting purposes.
  • Reports on the sale of goods by contractors and goods.
  • Transfer records.
  • Cash report, KP and KW printout.
  • Reports with payment dates, the ability to issue/send a request for payment.
  • Files of goods and services.
  • Files of contractors.
  • Lists of invoices (a list of issued documents with the possibility of viewing, searching according to various criteria, etc.).
  • Postal code recognition.
  • Module for downloading exchange rates from the NBP website. (www.nbp.pl).
  • Currency Calculator.
  • Interest calculator.
  • Verification of NIP, PESEL, REGON, ISBN numbers.
  • Support for POSNET, NOVITUS, ELZAB fiscal printers.
  • Barcode reader function.
  • Data import/export (XML, CSV, SQL, XLS – Excel).
  • Backup.
  • Free technical support.
  1. The program prints such documents as: VAT invoices, margin VAT invoices, VAT-MP invoices,
    RR VAT invoices, internal invoices, correction invoices, bills, receipts, pro-forma documents
    , advance invoices, final invoices, comercial invoices, orders,
    offers for customers, KP/KW documents, transfers (color or print), payments to the Social Insurance Institution,
    calls for payment, payment receipts, correction notes, WZ, PZ, KP, KW, postal forms,
    as well as labels (e.g. stickers).
  2. Possibility to issue a document in different languages (English, German, Czech, French, Swedish,
    the ability to add/edit your own translations). Support for sales in different currencies.
  3. Defining the appearance of the invoice, in the program we have 7 ready-made invoice templates,
    the ability to insert the company’s logo and stamp, own comments, edit fixed texts, as well as
    edit document headers. Font changeable. Your own footer with your own description and
    comments under the bill. Configure columns in the invoice line items table.
  4. Custom numbering of documents according to your own format, e.g. SYMBOL/NO/YEAR/F, automatic or manual.
    Annual or monthly numbering. Separate numbering for different documents.
  5. Verification of the document before its printing, checking the correctness of account numbers, NIP,
    REGON (can be excluded), postal codes, control of entered data of the seller,
    buyer and items.
  6. Batch printing of documents, invoices, transfers, envelopes, letters, labels, automatic invoice
    addressing for DL envelopes with a window. Serial printing reduces the time of simultaneous preparation of invoices for a larger number of
    recipients (e.g. subscription).
  7. Subscription invoices: printing invoices together with an automatically completed transfer form
    on one A4 sheet.
  8. Ability to save documents to PDF, HTML or JPG and send them by e-mail. Sending a document by
    e-mail (also in series to several hundred recipients from the list at the same time or during printing).
    Possibility to print documents at the end of the month or from a specified period.
  9. List of companies, Price list with the possibility of printing, exporting and importing data from SQl databases, text files,
    CSV, Excel, HMTL and XML. We can, for example, print the price list as a website. Freely long names of companies and
    products, defining three levels of product prices (Basic, Wholesale, Sale). Automatic
    collection of data in the databases of goods and companies when creating documents (possibility to disable
    this option). Groups of goods and companies. Search for companies and goods. Quick identification by NIP
    number, abbreviations, indexes and names.
  10. In addition to the possibility of entering items on the invoice on the hand, you can prepare
    a database of goods and services and a detailed price list in advance. Sales can be carried out
    according to net or gross retail prices as from a cash register.
  11. Particularly noteworthy are the functions of reports (sales, VAT records) – thanks to this, you can
    easily analyze sales, observe the development of the company or simply create sales registers for VAT purposes
    or monthly postings in the revenue-expense book. The reporting module allows you to balance
    sales and purchases by contractors or items from any time period.
  12. Keeping a record of payments and the possibility of settling individual invoices
    and a given customer. Payment deadlines, printing of summons, sending reminders to the e-mail address
    .
  13. Cash report, KP and KW forms with defined own numbering.
  14. Addressing and sending, printing addresses on any label formats (e.g.
    stickers), DL envelopes, DL+ (business profile), C6, B5, also DL with windows.
    Possibility to prepare a complete shipment of a document from the moment of printing
    to putting it in an envelope, i.e. addressing, printing the transfer and confirming
    the posting. Printing postal forms such as Sender Book, Confirmation of Posting,
    Confirmation of Cash on Delivery + Barcodes. Addressing envelopes and serial
    printing on labels (stickers) of any format.
  15. Possibility of network installation on any number of workstations (computers).
    This allows other people to use the same company databases, price lists, units of measurement,
    account lists and access all documents from any workstation at the same time.
  16. Cooperation with barcode readers and fiscal printers working with the posnet thermal communication protocol
    , i.e. POSNET THERMAL and NOVITUS, QUATRO, DELIO or VIVO printers.
  17. Additional possibility to enter prices in different currencies.
  18. Automatic download of current exchange rates from the Internet (NBP) and the ECB and a built-in
    currency calculator. Access to archival exchange rates from the NBP and the ECB. Conversion of the document value
    in another currency into any other currency with an appropriate annotation on the document
    regarding the exchange rate and the NBP table number.
  19. Batch printing allows you to prepare invoices for more
    customers at once faster (e.g. a subscription).
  20. Addressing envelopes and serial printing on labels (stickers) of any
    format.
  21. E-mail correspondence, the possibility of sending documents by e-mail as (HTML, JPG, PDF).
    Also as standard.
  22. Extensive configuration of the program and printing of the document itself. Built-in document styles
    , the ability to change fonts, text on the document, insert logos, margin settings
    , etc.
  23. Backup. The invoicing program gives you the ability to create copies of the documents and data you
    enter on the medium of your choice: Google Drive, HDD, pendrive, CD and ZIP.
    It will remind you to do it itself. A practical and indispensable function when your computer equipment
    fails.
  24. Automatic update. The program has a built-in module for automatic update
    via the Internet. In the event of a modernization or changes in the regulations, the program
    will automatically detect the availability of a newer version and perform an update.
  25. Additional modules: The program also includes additional modules such as:
    importing orders from Allegro.pl, SsCommerce online store, checking
    payments according to the history of accounts from popular banks mBank, Inteligo.
  26. Our company has been operating for 6 years. We know the requirements of our customers and we know
    exactly what such a program should include. We are open to all suggestions
    and comments.
  27. Print a document on any printer, inkjet, laser or dot matrix printer.
  28. Quick invoicing, quick insertion of a contractor, built-in search engine
    of companies from the online database of the Central Statistical Office, insertion by NIP number, from the list of companies or after entering
    part of the name, automatic completion of cities by postal codes, quick selection of
    goods/services. Keyboard shortcuts, automatic building of a price list and company list. Cloning
    previously issued documents.
  29. Own dictionaries, definition of units of measurement, payment methods, list of bank account numbers,
    product groups, customer groups, the ability to configure VAT rates.
  30. Granting discounts (also the possibility of assigning individual discounts to a given customer).
  31. Control of receivables, keeping a record of payments and the possibility of settling individual
    invoices and a given customer. Payment terms with unpaid invoices highlighted in red,
    printout of summons, sending reminders to the e-mail address.
  32. Remote work via the Internet or in a local network. You can work remotely based on a remote MS SQL
    or MySQL database server or install applications in the network on any number of workstations (computers). All employees of your company
    can use the same data, documents remotely via the Internet or from a selected workstation in the local network.
  33. Individual numbering of documents according to your own format, e.g. SYMBOL/NO/YEAR/F, automatic or manual.
    Annual or monthly numbering. Separate numbering for different documents.
  34. The PRO version allows us to work in the Google Drive cloud. This means that we can transfer documents
    to Google Drive at home, and later open and access them also in the company.
  35. Trust our knowledge and experience. We have been successfully creating invoicing applications since 1999.
  36. We are open to all suggestions and comments. We also offer the expansion
    of the application with the functions that you offer us. For example, it is possible to create
    a completely new invoice printing template, add a new form or report.

Selected functions Faktura VAT 2021 program:

  • Modern and intuitive operation with mouse or keyboard.
  • Printing documents Faktura VAT, pro-forma Faktura VAT, VAT Faktura VAT,
    Faktura VAT, RR Faktura VAT, Internal invoice, Export invoice, Advance and final invoice
    , Correction invoice, Invoice, Comercial Invoice, postal forms, bank,
    ZUS, US, bank-post transfers, KP, KW, WZ, PZ.
  • Orders module (orders from customers, for suppliers, offers, internal orders).
  • Serial printing of documents (subscription), invoices, transfers, addresses.
  • Serial sending of invoices to the e-mail address, requests for payment to the e-mail address.
  • Possibility to print the document in several languages (English, German, French,
    Swedish, the possibility of adding your own translations).
  • Configuration of the appearance of the document, the ability to configure inscriptions on the invoice,
    insert your own logo, several styles of document printing to choose from, the ability to
    insert a scanned stamp and signature.
  • Support for any currencies, exchange rates from the National Bank of Poland.
  • Ability to print invoices as PDF and HTML documents.
  • Ability to send the document by email.
  • Numbering of documents according to any format, e.g. X/123/03/2005-T.
  • Unlimited number of items on the invoice Any long names of goods, services
    and names of contractors.
  • The ability to define VAT rates, support for any number of companies, price list with photos.
  • Ability to export data to HTML, CSV, SQL database, Excel files.
  • The possibility of specific configuration of the program’s operation can be e.g. printed at the
    same time an invoice, a transfer to an invoice, a delivery note to an invoice and an authorization.
  • Serial correspondence: e-mail, addressing envelopes, letters, printing address labels
    .
  • Sales report, VAT records, payment register, export to Excel and HTML.
  • Cash report.
  • Search engines for documents, goods, companies.
  • Extensive import and export of data, the ability to import data from the SQL database,
    CSV files, from Faktura VAT 2002-2019 program and from Excel.
  • Automatic update of the program via the Internet (online mode) – payment register
    with printing of calls or automatic notification by e-mail.
  • Possibility to create groups of goods and groups of contractors.
  • Convenient list of documents with the ability to sort, filter and search for
    issued documents.
  • Printing of the collective post-receipt and the postal outbox.
  • Printing company addresses on labels (stickers) of any format and envelopes.
  • Ability to send an e-mail to a group of people from the list of companies.
  • Remembering the user’s default settings.
  • Networking at any number of workstations, a common database.
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