Invoicing software with warehouse

The PRO version allows you to create documents such as:

• Faktura VAT
• VAT-free invoice
• MP Invoice
• Simplified invoice
• Correction invoice
• Correction note
• Pro-Form Invoice
• Faktura VAT
• Faktura VAT RR
• Internal invoice
• Export invoice
• Advance invoice
• Final invoice
• Invoice SCRAP
• Reinvoice
• Comercial Invoice
• Comercial Invoice pro-forma
• Receipt
• Account
• A/P Invoice
• Orders from and to the customer
• Offers for customers
• KP, KW, BW, BP
• Interest note
• Bank transfers
• Social Security and Tax Office transfers
• Postal forms, including post-confirmation letters, dispatch book, address labels, barcode labels
• Requests for payment
• Purchase and sale agreement

Quick invoicing

Quick invoicing, quick insertion of a contractor, built-in search engine of companies from the online database of the Central Statistical Office, insertion by NIP number, from the list of companies or after entering only part of the name, automatic completion of cities by postal codes, quick selection of goods/services. Keyboard shortcuts, automatic building of a price list and company list. Cloning previously issued documents. Quick editing of issued invoices.

In addition to the possibility of entering items on the invoice on the hand, the invoicing program allows you to prepare a database of goods and services and a detailed price list in advance. Sales can be carried out according to net or gross retail prices as from a cash register.

Verification of the document before its printing, checking the correctness of account numbers, NIP, REGON (possibility of exclusion), postal codes, control of entered data of the seller, buyer and items.

Own dictionaries, definition of units of measurement, payment methods, lists of bank account numbers, product groups, customer groups, the ability to configure VAT rates.

Granting discounts (also the possibility of assigning individual discounts to a given customer).

Defining the appearance of the invoice, in the program we have 7 ready-made invoice templates, the ability to insert the company’s logo and stamp, own comments, edit fixed texts, as well as edit document headers. The invoicing program allows you to change the font. Your own footer with your own description and comments under the bill. Configure columns in the invoice line items table.

Custom numbering of documents according to your own format, e.g. SYMBOL/NO/YEAR/F, automatic or manual. Annual or monthly numbering. Separate numbering for different documents.

Languages, exchange rates

Possibility to issue a document in different languages (English, German, Czech, French, Swedish, the ability to add/edit your own translations). Bilingual invoices with translation on the same page or in a given language. Support for sales in different currencies.

The invoicing program allows you to automatically download current exchange rates from the Internet (NBP) and the ECB, it also has Built-in currency calculator. Access to archival exchange rates from the NBP and the ECB. Conversion of the document value in another currency into any other currency with an appropriate annotation on the document regarding the exchange rate and the NBP table number.

List of companies, documents, Price list with the possibility of printing, exporting and importing data from SQl databases, text files, CSV, Excel, HMTL and XML. We can, for example, print the price list as a website. Freely long names of companies and products, defining three levels of product prices (Basic, Wholesale, Sale). Automatic collection of data in the databases of goods and companies when creating documents (possibility to disable this option). Groups of goods and companies. Search for companies and goods. Quick identification by NIP number, abbreviations, indexes and names.

Particularly noteworthy are the report functions (sales, VAT records) that the invoicing program is equipped with – thanks to this, you can easily analyze sales, observe the development of the company or simply create sales registers for VAT purposes or monthly postings in the revenue-expense book. The reporting module allows you to balance sales and purchases by contractors or items from any time period and selected currency.

Control of receivables, keeping a record of payments and the possibility of settling individual invoices and a given customer. Payment dates with unpaid invoices highlighted in red, printing out requests, sending reminders to an e-mail address.

Cash report, KP and KW forms with defined own numbering.

Warehouse and Price List. The invoicing program allows you to:

• Outputting quantities
• Printing a physical inventory
• Characterize products
• WZ, GRZ, MM, RW printing
• Barcode label printing
• Keeping a price list with photos
• Generate three price tiers
• Calculating margins, discounts and discounts

Accountancy. The invoicing program allows you to:

• Printing KPiR
• Printing VAT-7, VAT-7K, VAT-7D, PIT-5 declarations
• Mileage allowance
• Social security contributions

Reports and statistics. The invoicing software allows you to create the following documents:

• Sales and purchase VAT records for accounting purposes
• Sales and purchase reports
• Transfer records
• Cash reports
• Payment reports with due dates
• Statistics with 3D charts, ranking of customers and goods

Printers, readers

Cooperation with barcode readers and fiscal printers working with the posnet thermal communication protocol, i.e. POSNET THERMAL and NOVITUS, QUATRO, DELIO or VIVO printers.

The invoicing program also works with other devices:

• inkjet and laser printers
• barcode readers
• Fiscal printers (Posnet Thermal, Novistus/Optimus)
• Novitus cash registers

The invoicing program allows you to save documents to popular PDF, HTML, JPG, XML formats and send them by e-mail. Sending a document by e-mail (also in series to several hundred recipients from the list at the same time or during printing). Possibility to print documents at the end of the month or from a specified period.

Safety

Backup. Creating copies of entered documents and data on any medium and ZIP. This option is extremely important and useful in the event of any computer or hard drive failure. The invoicing program will remind you to make it or you can activate it yourself.

Automatic update. The invoicing program has a built-in module for automatic update via the Internet. In the event of a modernization or changes in the regulations, the program will automatically detect the availability of a newer version and perform an update.

Application interface in Polish or English. The program can also be operated by foreign-language people who have little knowledge of Polish or companies that run a business outside our country.

Remote work via the Internet or in a local network. Possibility of remote work based on local or remote MS SQL database server, MySQL. This allows other employees to use the same data and documents from any workstation in the local network or remotely via the Internet.

Import and export capability

• Import and export of data to CSV, XML, PDF, XLS, SQL, SAF-T formats
• Import of orders, price lists and companies from well-known online stores (BaseLinker, Allegro, WooCommerce, Virtue Mart, Presta Shop)
• Import of Allegro sales, purchase offers with full customer data, email address, prices and shipping costs
• Cooperation with the mobile version of the mobilna-faktura.pl system (import and export of data)
• Data export to Szark, Rewizor GT systems

Allegro module module for handling sales on Allegro, downloading all data about buyers, the possibility of serial or single invoicing, printing or sending to customers’ e-mail addresses

Invoicing software adapted to e-invoices

On January 1, 2022, the National e-Invoicing System (KSeF) was launched. It is an ICT system used to receive and store invoices issued by entrepreneurs in the form of structured invoices. The invoicing program connects to the KSeF system via API and sends the issued documents to it. In 2022, the use of e-invoices is voluntary, while from 2023 it will become mandatory for everyone. We are closely following the changes introduced by the Ministry of Finance and are working on implementing them on the side of our invoicing software.